Case Study

Achieving 3x Faster Document Redaction Operations with Unmatched Efficiency

logo-rgb-cognaize-white-1
2024-case-study-x1

A Global Real Estate Company

Schedule a demo

Managing Compliance with GDPR

Challenge

A prominent real estate company managing 74,000 dwellings and 130,000 tenants faced a significant challenge: ensuring tenant documents complied with GDPR and privacy regulations. Every tenant's data was consolidated into large PDFs that needed detailed review to locate, redact, or eliminate sensitive personal information while verifying legal data storage periods for tenant data. In cases where tenants requested their data to be eliminated, the company had to carefully balance these requests with the legal obligation to retain data for specific periods.

The complexity arose from the variety of documents included—such as passports, tax forms, and employment contracts—each requiring different treatment to meet regulatory standards. Furthermore, the company needed a solution that could handle both English and German-language documents seamlessly.

Solution

To tackle this challenge, we deployed an advanced AI-driven solution designed specifically for document categorization, classification, and redaction. The solution could:

  • Identify and locate sensitive information across different document types, such as passports, tax documents, payslips, and work contracts.
  • Redact personal data in line with GDPR requirements, ensuring compliance without human intervention.
  • Extract data for further processing where necessary, providing flexibility in how the company handled tenant documents.
  • Check legal requirements to store data for certain periods

This AI system automated the labor-intensive task of reviewing tenant data, drastically reducing the time required for manual document review and ensuring data privacy on a large scale.

Results

Data Accuracy
Achieved 99.6% precision in identifying and redacting sensitive tenant information.

Time reduction
Reduced the time spent on manual document review by 48%.

Scalability
Enabled the real estate company to process thousands of tenant documents in both English and German languages with ease, ensuring compliance for all 130,000 tenants.

Client ROI

99.6%

Accuracy

48%

Time Reduction

3x

Faster

77%

Automation

130k

Compliant tenants monthly

Schedule a demo

Learn how we can help you with our platform

See how you can access unparalleled accuracy and speed in financial document processing for financial service firms.

Step 1: Start a Conversation

Please feel free to contact us regarding any inquiries or just to start a conversation.

News & Insights

Stay on top of the latest developments in AI, hybrid intelligence, and document automation.
Is Your Underwriting Team Truly Optimized for AI?
Is Your Underwriting Team Truly Optimized for AI?

Is Your Underwriting Team Truly Optimized for AI?

Oct 2, 2024 6:44:34 AM 2 min read
Cognaize Joins the Association of German Banks as an Extraordinary FinTech Member
Cognaize Joins the Association of German Banks as an Extraordinary FinTech Member

Cognaize Joins the Association of German Banks as an Extraordinary FinTech Member

Sep 11, 2024 3:55:11 AM 3 min read
Addressing AI Challenges with Cognaize's Document Automation Solutions
Addressing AI Challenges with Cognaize's Document Automation Solutions

Addressing AI Challenges with Cognaize's Document Automation Solutions

Aug 7, 2024 6:27:05 AM 2 min read

Never Miss a Story